PgMBOK versi 5 section 1

 Pengelolaan Program Menurut PMI Edisi Kelima

1. Pengantar dan Tujuan

Edisi kelima dari "The Standard for Program Management" mengidentifikasi prinsip dan domain kinerja pengelolaan program, memberikan panduan tentang prinsip-prinsip yang memandu perilaku dan tindakan organisasi, profesional, dan pemangku kepentingan yang terlibat dalam program. Standar ini memberikan definisi yang diterima secara umum tentang program dan pengelolaan program, serta konsep-konsep penting untuk kesuksesannya.

Tujuan utama dari standar ini adalah memberikan panduan tentang prinsip, praktik, peran, dan aktivitas pengelolaan program yang diakui secara umum mendukung praktik pengelolaan program yang baik dan berlaku untuk kebanyakan program.

Nothing will ever happen until you take actions

 Nothing will ever happen until you take actions

In the end, we only regret the chances we didn't take

 

In the end, we only regret the chances we didn't take, the relationships we were afraid to have, and the decisions we waited too long to make”  by Lewis Carroll. 

Some say this is inspirational. Others say it's important to take risks and not play it safe. They say that if you don't take risks, your goals will fade away and you'll never know what life could have been. 

The human tendency to reflect on missed opportunities with a sense of regret. It suggests that the fear of failure or rejection often holds us back from pursuing opportunities, and as time passes, we tend to regret not taking those risks more than the failures we might have experienced.

The regret stems not from actions taken and failed but from opportunities not seized. The quote is a reminder to embrace life's opportunities and understand that the risk of failure is an inherent part of growth and learning.

FOCUS

 "Concentrate all your thoughts upon the work at hand. The sun's rays do not burn until brought to a focus." - Alexander Graham Bell

Kekuatan dan manfaat dari fokus adalah aspek penting dalam berbagai bidang kehidupan, termasuk pendidikan, pekerjaan, dan pengembangan pribadi. Berikut adalah beberapa poin utama:

1. Peningkatan Produktivitas: Ketika Anda fokus, Anda dapat menyelesaikan tugas dengan lebih cepat dan efisien. Hal ini karena energi dan perhatian Anda tidak terbagi-bagi, memungkinkan Anda untuk bekerja dengan intensitas yang lebih tinggi.
2. Kualitas Pekerjaan yang Lebih Baik: Fokus memungkinkan Anda untuk memberikan perhatian penuh pada detail tugas yang Anda kerjakan, yang berarti hasil akhirnya cenderung lebih berkualitas.
3. Pengelolaan Waktu yang Lebih Baik: Dengan fokus, Anda cenderung lebih baik dalam mengelola waktu karena Anda kurang terganggu dan dapat menetapkan prioritas tugas dengan lebih jelas.
4. Kemampuan Belajar yang Ditingkatkan: Fokus sangat penting dalam belajar. Ketika Anda fokus, Anda dapat menyerap dan memproses informasi dengan lebih baik, yang berarti belajar menjadi lebih efektif.
5. Stres yang Lebih Rendah: Ketika Anda fokus dan menghindari multitasking, Anda cenderung merasa kurang stres karena Anda tidak terus-menerus beralih antara tugas yang berbeda.
6. Pencapaian Tujuan: Fokus membantu Anda tetap di jalur menuju tujuan Anda. Dengan tidak mudah teralihkan, Anda dapat terus maju dalam mengejar apa yang ingin Anda capai.
7. Kreativitas yang Ditingkatkan: Fokus dapat meningkatkan kreativitas. Ketika pikiran Anda tidak terpecah, Anda dapat mengembangkan ide-ide dengan lebih dalam dan kreatif.
8. Pengambilan Keputusan yang Lebih Baik: Fokus memungkinkan Anda untuk memikirkan semua aspek masalah dengan lebih jelas, yang membantu dalam pengambilan keputusan yang lebih tepat dan bijaksana.
9. Kesehatan Mental yang Lebih Baik: Fokus dapat berkontribusi pada kesehatan mental yang lebih baik. Dengan mengurangi kecemasan dan stres yang terkait dengan multitasking dan kehilangan arah, Anda dapat mencapai kejernihan pikiran.
10. Kepuasan Pribadi: Menyelesaikan tugas dengan fokus sering kali memberikan rasa pencapaian dan kepuasan pribadi yang lebih besar.

Dalam praktiknya, mengembangkan fokus bisa menjadi tantangan di dunia yang penuh gangguan saat ini. Namun, dengan latihan dan teknik manajemen waktu yang tepat, fokus dapat ditingkatkan secara signifikan.

3 Productivity Tips: Say No

"It's only by saying 'no' that you can concentrate on the things that are really important." - Steve Jobs

Stop trying to please everyone! It’s much easier said than done, we know, but by overloading yourself with work, you risk being unable to complete tasks and meet deadlines – and the quality of ALL of your work is affected. Sometimes it’s best to politely decline so that you can focus on the most important work. If you do it right, colleagues will understand and respect you.

Tactics vs Strategy

"Strategy without tactics is the slowest route to victory. Tactics without strategy is the noise before defeat." - Sun Tzu 

• Sun Tzu means that having a long-term plan (strategy) without the specific steps (tactics) to execute it can lead to slow or limited success. 
• On the other hand, taking immediate actions (tactics) without an overarching plan (strategy) can result in an aimless effort that's likely to fail. 
• In short, both strategy and tactics are essential for the effective achievement of goals; strategy sets the direction, while tactics are the steps taken to get there.
• To achieve success, you need both a well-thought-out strategy (a clear plan) and effective tactics (the right actions). Having one without the other can lead to failure or a slow and uncertain path to victory.

Tactics are employed by the troops; strategy is employed by the generals.

• "Tactics" are the specific methods and actions used by soldiers on the battlefield, 
• While "Strategy" refers to the overall plan and long-term goals set by the military leaders or generals.

Case Study (Students):

• Tactics are the specific actions or short-term decisions you make to achieve a smaller, immediate goal. As a student, a tactic might be setting a daily schedule to study for two hours every evening to prepare for an upcoming exam. This is a specific, practical step you're taking right now to achieve a short-term goal.

• Strategy, on the other hand, is your overall plan or a long-term approach to achieve a bigger, overarching goal. In the context of a student's life, a strategy might be planning your course selections and extracurricular activities over your academic career to ensure you're well-prepared for your desired college major or career path. This involves thinking ahead and making decisions that align with your long-term educational and career objectives.

2 Productivity Tips: Prioritize

Stephen Covey: "The key is not to prioritize what's on your schedule, but to schedule your priorities."

Prioritize

The modern worker has a thousand things to do at any one time. These should be ruthlessly and methodically prioritized. Otherwise, you'll consistently add less value at work. Find ways to avoid being distracted by tasks that jump to the front of the queue, like email and alerts (see below). You also need a system for prioritizing tasks – a simple one will do and will always be better than none. So, list your tasks and, whether it's a score out of 10 or colour coding, do it and stick to it.

1 Productivity Tips: Time Boxing

Lack of direction, not lack of time, is the problem. We all have twenty-four-hour days. #Zig Ziglar

Time Boxing

Time-boxing will improve your life. At the core, it’s simple: assign a fixed period to a task, schedule it, and stick to it. It works because it touches on many aspects of behavior: single-tasking and focusing on achieving more and feeling less stressed, prioritizing work to observe deadlines, frequent feelings of accomplishment, and being transparent so people can see what you’re doing and help. The tricky bit is chunking the tasks and estimating how long they’ll take, but this skill improves rapidly with practice. Key to this is time-boxing into a shared calendar and considering commutes, meetings, and other commitments.